Duplicate Bridge Association of Atlanta

Board of Directors – Meeting Minutes

May 7, 2008

Present:  Jack Feagin, Susan Wolfe, Judy Fendrick, Dick Browne, Ralph Folkerts, Marty Nathan, Kevin Collins, Bill Marks, Dan Papineau and Allison Milhem 

Absent:  Bob Heller, Barbara Heller and Richard Holland

Others Present:  Patty Collins

Proceedings

The meeting was called to order at 6:15 p.m. by President Jack Feagin.  Jack welcomed the new DBAA Treasurer Allison Milhem.

Prior Minutes

MOTION was made by Susan to approve the minutes of the April 2 meeting.  Dick seconded the motion.  Motion approved. 

Treasurer’s Report

Allison presented a summary of the DBAA’s income and expenses for the month of April.

Allison and Judy are gathering the information to file Form 990.  Judy has the DBAA historical information from Jack.  A request for an automatic extension will be filed to ensure there is sufficient time to file the form correctly.

DBAA Game

In September 2007, the Board voted to increase the special game fees and modify the free play policy so that the game would not continue to lose money.  However, the game is still operating in the red after the first four months of 2008.  Jack raised the issue with the players at the April 30 DBAA game, at which time a motion was made and approved to limit the food cost to $30 per game and allow a $3 free play for the A, B and C players who qualify.  The Board discussed the pros and cons of this proposal.

MOTION was made by Susan to eliminate the free plays entirely, except for the free play for the food coordinator, and limit the food cost to $30 per game.  Dick seconded the motion.  Motion approved.

DBAA Committees

Jack sent out an e-mail with suggested committees that could be formed to make the DBAA operations more effective.  We will need to recruit outsiders who are willing and interested for some of the committees.

ACTION ITEM:  Judy will prepare a summary of the committees based on the e-mail responses and send to the Board. 

The Tournament Committee will need to explore new cost effective venues that have at least 7,000 square feet of playing space.  Dick suggested that the new Alpharetta club location may be an option.  Jack mentioned that there is a Unit and DBAA policy of running tournaments as non-profit, so this could present a problem of holding a non-profit activity in a profit-oriented location.

Bob reported that the Roswell Senior Center is confirmed as the site for the March 2009 sectional. 

The Website Committee provided an update on their progress in developing the design and content with Larry.  The idea of an embedded background didn’t work, so the design is still in progress.  DBAA needs a new domain name. 

ACTION ITEM:  Susan will send an e-mail to Nicolas about the domain name.

The By-Laws Committee will have the revisions to the DBAA By-Laws as soon as possible and will send to the Board for review.  One significant change is that the elections are now run by the Unit.

The DBAA annual membership meeting will be July 6.

The Finance Committee was asked to provide a long-term business plan.

Atlanta Junior Bridge Update

Patty presented an update of the Junior Bridge recent activities.

·         There were 14 tables at the Team State Championship.

·         $10,000 was raised at the Jerry Helms’ fundraiser.

·         18 summer camps are scheduled.

·         There are now Area Coordinators to help coordinate the teachers.

·         Games are held at the Alpharetta, Marietta and Norcross clubs.

·         The Youth NABC will be bigger than originally projected; 83 out-of-town students will attend.

·         ACBL will pay directors and sanction fees, as well as supplies expense.

·         Marty will run a class for parents on Saturday morning.

·         They are hoping to have parents as volunteers at the tournament.

Patty will be working as the ACBL Youth Coordinator on a two-year assignment, and will also keep up her duties as the AJB Director.

DBAA Meetings

The Board will hold three of its monthly meetings during the three Sectional tournaments each year.  If it is determined that we need to hold a longer meeting, we will schedule as needed.

Meeting adjourned at 7:30 pm. 

Next meeting:  Wednesday, June 4, 2008 – 6:15 pm

Respectfully submitted,

Judy Fendrick, Secretary