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Duplicate Bridge Association of Board of Directors – Meeting Minutes January 21, 2009 Present: Jack Feagin, Judy Fendrick, Allison Milhem, Dick
Browne, Ralph Folkerts, Bob Heller, Marty Nathan and Dan Papineau Absent: Kevin Collins, Susan Wolfe, Barbara Heller and
Richard Holland The
meeting was called to order at 6:15 p.m. by President Jack Feagin. Prior
Minutes MOTION: Allison moved to approve the December
3 meeting minutes. Motion approved. Treasurer’s Report Allison presented the Treasurer’s Report reflecting
a checking account balance at December 30, 2008 of $34,295.26, and two CDs with
a total value of $22,494.58, for total assets of $56,789.84. The checking account balance includes 2007
and 2008 deposits (carryovers) totaling $1,962.03 from MABC. The net profit from the two DBAA games in
December was $82.83. Our $15,000 CD matures on March 9, 2009, and has a current
rate of 1.98%. Allison provided an
update of the rates she found through Bankrate.com. Ironstone Bank: 2.22%; Bank of Ralph suggested that due to potential change of
officers every two years, it might be best to keep everything in one
place. Marty believes it is not a
problem to have CDs in a different location from the checking account. Marty suggested we take some additional money
and put into CDs with staggered maturity dates. MOTION: Judy moved that DBAA take a total of $40,000 and
authorize the Treasurer to move to one-year CDS with 3-month staggered maturity
dates. Motion approved. ACTION
ITEM: The new Treasurer will investigate the best
rates available at the time the CD is moved.
DBAA Sponsored Bridge
Classes River Club – We would like to be able
to track the attendance at clubs from the participants at the River Club
classes and other classes we sponsor.
However, even with providing free plays, it is difficult to gauge. Purchase Bidding Boxes Jack proposed that DBAA consider buying bidding
boxes to have available for bridge classes.
In order to conduct classes, it is necessary for the coordinator to
borrow the boxes and other items needed from one or more bridge clubs. The boxes cost $40 for a set of 4, and we
would need at least 10 sets. After
discussion, the board decided to postpone a decision on this purchase until it
is determined if this will be needed in the future. DBAA Directory We believe the club owners can obtain the majority
of the updates for the directory, and we will also have listings available at
the Roswell Sectional for people to update their information. The updated information will need to include
identification of the individual’s home, work and cell phone. We’d like to have players’ e-mail addresses, and we
may consider creating a secure website that would include e-mail and phone
information. Access to the site would be
available only to those who register and have a password. MOTION: Dick moved to start the process of getting clubs to
have players update the directory information.
Motion approved. ACTION
ITEM: Jack will contact Jan Word to request that
she coordinate the project. Website Update – Bridge
Teachers Allison volunteered to prepare a listing of bridge
teachers and their information for the DBAA website. Change of Rank Parties The board decided to continue to recognize the
players who achieved a change of rank of Regional Master (100 points) and
higher. Judy also suggested that we need
to ensure the directors recognize the names of the honorees. ACTION
ITEM: Judy will contact each club manager to
request their preferred date for the their club’s party in the month of March,
and will send out flyers (free plays) to the honorees by February 18. December Sectional Update The net loss from the December Sectional at the
Doubletree Hotel was $2,659. The tournament had lower attendance compared to
last December’s tournament, which appeared to be due to the economy, holiday
activities, and the SEC championship held at the same time. The triple points
now awarded at many local club games also seem to be adversely affecting
Sectional tournament attendance. In
addition, expenses were higher because we were significantly overstaffed with
directors. As an overall perspective, however, We have a contract offer with the Holiday Inn on The board discussed advertising ideas, including a
full-page ad in the newspaper, free play coupons in the newspaper, coupons in
the ValuePak mailer, and an advertisement on Kudzu. Bill Marks has been successful in bringing in
people from his classes to games by having them attend as kibitzers. ACTION
ITEM: Provide free play coupons to teachers. Meeting
adjourned at 7:30 p.m. Next
meeting: February 25, 2009, 5:45 pm at
the Roswell Sectional (exact location TBD).
Respectfully
submitted, Judy Fendrick Judy Fendrick, DBAA Secretary |