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UNAPPROVED Board of Directors – Meeting Minutes March 3, 2009 PRESENT: BOB HELLER, BARBARA HELLER, BILL MARKS, DAN PAPINEAU, DOUG ROBERTS, RALPH FOLKERTS AND JOSIE MITCHELL ABSENT:JACK FEAGIN, PURPOSE OF THE MEETING: THE PRESIDENT WANTED TO GET TOGETHER TO “KICK” AROUND SOME OF THE THINGS THAT LIE BEFORE US TOPICS DISCUSSED WERE: YAHOO ROSTER BENSON CTR-SANDY SPRINGS NEWSLETTER TREASURER’S POSITION AGENDA MULTI LOCATION SECTIONAL COMMITTEES: GROUP I PUBLICATIONS AND COMMUNICATION HOSPITALITY NEW COMERS AND RECRUITMENT PLAYER OUTREACH METRO CLUBS FINANCE
GROUP II TOURNAMENTS WEDNESDAY NIGHT GAME POLICIES/PROCEDURES ELECTIONS BY-LAWS YAHOO BARBARA WILL TALK WITH NICHOLAS TO GET THIS SET UP. THE CENTER IS EXPECTING US TO RETURN. WE HAVE FREE PLAYS THOSE COMPLETING THE BEGINNER CLASSES. CLUB OWNERS ARE INVITED TO COME AND PROMOTE THEIR GAMES. ANOTHER CLASS IS PLANNED IN APRIL 2009. THE PROJECT COST ABOUT $1000 DOLLARS FOR TWO CLASSES. WE WILL RETAIN E-MAIL ADDRESSES OF NEW PLAYERS AND FOLLOW UP WITH THE CLUBS. MARTY STATED THAT WE ARE NOT GETTING MANY YOUNG PEOPLE. WE SEEM TO BE GETTING EARLY RETIREES. BILL STATED THAT HE SEEMS TO BE GETTING PEOPLE WHO CAN A SUGGESTION WAS MADE TO HAVE AN “INTRODUCTION TO BRIDGE COURSE.” BARBARA SAID AN INTRODUCTION TO BRIDGE COURSE IS A GOOD EYE CATCHER TITLE. BOB ASKED FOR A MOTION TO DO THIS. THE MOTION WAS MADE AND PASSED. MARTY INVITED THE NEW PLAYERS TO COME TO DANS CLUB TO PLAY BECAUSE HE WANTED TO BE THERE TO MEET THEM. BILL SUJGGESTED
THAT THEY BE INVITED TO THE AS WELL ON TUESDAYS. PRISCILLA’S GAMES
AND MENTIONED. NEWSLETTER: BOB STATED THAT ANOTHER IDEA IS TO PUBLISH A NEWSLETTER. HE WOULD LIKE US TO CONSIDER THIS. BARBARA SUGGESTED THAT THE WEB SITE IS OUT THERE AND THAT PEOPLE CAN GO THERE. E-MAILING WAS SUGGESTED IN LIEU OF THE WEB. BOB STATED THAT AN EDITOR WILL BE NEEDED. BOB ALSO, SUGGESTED GIVING CLUB MANAGERS ABOUT 25 COPIES OF THE NEWSLETTER FOR PEOPLE WHO DO NOT HAVE E-MAIL. (THE COST OF ALL OF THIS WAS DEEPLY DISCUSSED). AGENDA: THE AGENDA SHOULD BE MADE BY THE PRESIDENT,AND GOTTEN OUT AHEAD OF TIME. NEW DIRECTORY: BOB SAID THIS IS OUR NEXT MAJOR ISSUE. HE WILL SPEAK WITH JAN WORD REGARDING THIS TO INSURE THAT SHE WILL BE WILL- ING TO TAKE THIS JOB ON AGAIN. IT WAS SUGGESTED THAT CLUBS AND TEACHERS BE INCLUDED IN THE NEXT DIRECTORY. MARTY MENTIONED GETTING THE LIST IN DIGITAL FORM—1700 TO 200 NAMES. WRITING THE CORRECT FORMULAR FOR THIS METHOD WAS DISCUSSED. BARBARA STATED THAT LARRY RICH PROBABLY KNOWS HOW TO DO
THIS. BOB STATED THAT THERRE IS A WORK TO DO ON THIS. ALSO THE COST OF PAPER AND THE COST OF PRINTING. IT WAS SUGGESTED THAT MITCHELL LOCKLEAR IS A GOOD SOURCE TO CONTACT REG. PUBLISHING AND PERHAPS COST. AN ELECTRONIC VERSION OF THE DIRECTORY WAS ALSO DISCUSSED. THE LAST DIRECTORY WAS PUBLISHED IN 2007. MINUTES: THE MINUTES SHOULD BE GOTTEN OUT WITHIN 3 TO 4 WEEKS AFTER THE MEETING. THE MINUTES SHOULD REFLECT AS MUCH AS POSSIBLE IN LENGTH AS TO WHAT WAS DISCUSSED AT THE MEETING. ROSTER: THE PRESIDENT HAS ASKED THAT A ROSTER OF THE DBAA VOTING BOARD MEMBERS AND CLUB DIRECTORS BE COMPILED BY THE SECRETARY. THE ROSTER IS TO INCLUDE THE NAMES, ADDRESSES, E-MAILS AND CELL PHONE NUMBERS. ***PLEASE NOTE THAT AS OF TODAY, 5 APRIL 09 THE RESPONSE HAS NOT BEEN GOOD. I HAVE HEARD FROM ONLY NINE (9) PEOPLE….JOSIE TREASURER’S POSITION: MARTY STATED THAT BETTER RECORDS SHOULD BE KEPT SO THAT THE INCOMING PERSON WILL KNOW WHAT TO DO. THE OUT-GOING TREASURER SHOULD INFORM THE NEWLY ELECTED TREASURER SO THAT THE NEW TREASURER WILL NOT BE IN THE “DARK” AS TO WHAT IS HAPPENING. MARTY ALSO STATED THAT THERE SHOULD BE SOME POLICIES ESTABLISHED SO THAT WHEN A NEW TREASURER TAKES THIS POSITION HE OR SHE WILL HAVE SOME GUIDE LINES AND PRO- CEDURES TO GO ON. ANOTHER HUGH SUCCESS, THAT IS 817 TABLES. ENOUGH TO ABSORB THE LOSS AT THE TUCKER TOURNAMENT. ELECTION AT BARBARA STATED THAT WERE MANY MANY PROBLEMS! ABSENTEE BALLOTS WERE REALLY AN ISSUE. BOB WHITE WILL TAKE A LOOK AT THIS. IN THE FUTURE, THE ELECTION COULD BE RUN BY A NON DBAA UNIT, MACON WAS MENTION AS AN EXAMPLE. BOB STATED THAT IT WILL BE UP TO US AS TO WHETHER OR NOT WE WANT SUCH A COMMITTEE. IT WAS DISCUSSED IN LENGTH THAT ELECTIONS IN THE FUTURE SHOULD BE RUN BY DIS-INTERESTED PARTY(IES). MULTI-LOCATION SECTIONAL: SUGGESTION THAT A FOUR DAY SECTIONAL BE HELD AT THE FOUR MAJOR BRIDGE CLUBS IN THE DBAA AREA. THE CLUBS ARE RUFF & SLUFF, ALPHARETTA, BRIDGE CLUB. ALL FOUR CLUBS MUST AGREE. THERE MUST BE CONSECUTIVE DATES FOR THE GAME. KO’S BEING HELD AT ONE LOCATION, PAIRS AT ANOTHER OR TWO LOCATIONS AND NOVICE AND INTERMEDIATE GAMES AT ANOTHER. ALL FOUR CLUBS MUST AGREE TO BE CLOSED DURING THIS SECTIONAL WITH A MAJOR PROMOTION OF THE SECTIONAL. ALL PROCEEDS WILL BE DIVIDED EQUALLY AMONG THE CLUBS. - MORE ON THIS ISSUE AT THE NEXT MEETING! BY-LAWS: NICHOLAS HAS AGREED TO TAKE THIS TASK ON. ALL CHANGES MUST BE APPROVED BY THE BOARD. CHANGE OF RANK PARTY: BILL SUGGESTED THAT THE NAME BE CHANGED. PEOPLE ARE CONFUSED. THE 0-5 AND OTHER SMALL GROUPS LOOK TO BE COM- PENSATED FOR THEIR ACHIEVEMENTS. COMMITTEES: PUBLICATIONS AND COMMUNICATIONS DICK BROWN-CHAIRMAN—RALPH FOLKERTS, JACK FEAGIN, BOB HELLER TASK: TO INFORM OUR PLAYERS OF METRO BRIDGE NEWS, ACCOMPLISHMENTS AND ACTIVITIES GOING ON IN OUR AREA. HOSPITALITY: JOSIE MITCHELL-CHAIRLADY---BARBARA HELLER BILL MARKS LARRY RICH, DOUG ROBERTS ,
TASK: PREPARE A WELCOM PACKAGE SO THAT WHEN NEW PLAYERS MOVE TO TOWN THEY CAN BE INFORMED ABOUT BRIDGE IN OUR AREA THIS MIGHT COST A FEW DOLLARS NEWCOMERS AND RECRUITMENT: DICK BROWNE-CHAIRMAN—BILL MARKS, DOUG
ROBERTS, MOTES TASK:NURTURE THE CARE AND FEEDING OF NEWBIES. WORK TOWARD ATTRACTING SOCIAL BRIDGE PLAYERS TO THE ACBL. PLAYER OUTREACH: JACK FEAGIN-CHAIRMAN—JOSIE MITCHELL, BOB HELLER, DOUG ROBERTS, KEVIN COLLINS TASK: THIS COMMITTED WOULD WORK TO BRING BACK TO THE GAME THE SCORES OF PLAYERS WHO USED TO BE REGULARS BUT FOR VARIOUS REASONS NO LONGER PLAY AT OUR CLUBS. METRO CLUBS: BARBARA HELLER-CHAIRLADY—BILL MARKS, PAPINEAU, LARRY RICH, PRISCILLA SMITH TASK:EMPHASIZE WHAT THE DBAA CAN DO FOR ANY AND ALL CLUBS. (IF WE PUBLISH A NEWSLETTER, THIS COMMITTEE WILL HAVE ADDED IMPORTANCE IN CHANNELING CLUB INFORMATION TO THE EDITOR). MAKE SURE ALL CLUB MANAGERS ARE INVOLVED. FINANCE: RALPH FOLKERTS-CHAIRMAN---MARTY NATHAN, JUDY FENDRICK TASK: DECIDE WHETHER WE SHOULD HAVE AN ANNUAL BUDGET DECIDE IF WE SHOULD HAVE OTHER SOURCES OF INCOME DECIDE IF WE SHOULD GET COMMENSURATE FUNDING IF/ AND WHEN WORTHWHILE PROJECTS COME UP. COMMITTEE—GROUP II TOURNAMENTS: JACK FEAGIN-CHAIRMAN—BOB HELLER TASK:TACKLE ANY AND ALL ISSUES RELATED TO SECTIONAL TOURNAMENTS, MID-ATLANTIC LABOR DAY REGIONAL AND AND THE UPCOMING NABC IN FOUR YEARS. ALSO, RECRUIT VOLUNTEERS FOR THESE TOURNAMENTS. WEDNESDAY NIGHT GAME: CHAIRMAN: MARTY NATHAN—MILES DUKES, JACK FEAGIN TASK:MARTY IS CLUB MANAGER. MILES DUKES AS THE REGULAR DIRECTOR WILL BE ON THE COMMITTEE. WORK WITH OTHER COMMITTEES AS FINANCES, PARTIES, PROMOTIONS, FREE PLAYS, ETC BECOME ISSUES. THE FULL BOARD WILL BE INVOLVED ONLY IN POLOCIES OR EXTRAORDINARY CIRCUMSTANCES. POLOCIES/PROCEDURES: RALPH FOLDERTS-CHAIRMAN—JOSIE MITCHELL TASK: MAINTAIN AN UP TO DATE LISTING OF DBAA POLICIES AND PROCEDURES. FIND OUT THE MOST RECENT MOTIONS PASSED AND KEEP TRACK OF SUCH. ELECTIONS: BOB HELLER—CHAIRMAN—
TASK: TO PUT TOGETHER A GOOD MODEL FOR UP COMING ELECTIONS—MAKING SURE THE MISTAKES OF THE PAST TWO UNIT REP ELECTIONS ARE NOT REPEATED. BY-LAWS: NICHOLAS HAMMOND-CHAIRMAN—BOB HELLER TASK: TO BE RESPONSIBLE FOR PRESENTING ANY PROPOSED CHANGES TO EXISTING BY-LAWS AND ACT AS WATCH DOG TO BE SURE THAT WE ALL ARE FOLLOWING THE BY-LAWS THAT ARE NOW IN PLACE. OTHER BUSINESS: DBAA VOTING BOARD MEMBERS: BOB HELLER ---------PRESIDENT BILL MARKS ---------VICE PRESIDENT SECRETARY ----------JOSIE MITCHELL TREASURER----------MARTY NATHAN UNIT REPS THRU FEB----BILL MARKS,BARBARA HELLER, DAN PAPANEAU UNIT REP THRU 2011----DICK BROWN, JACK FEAGIN, LARRY RICH, DOUG ROBERTS ON OUR MAILING LIST AND INVITED TO
ALL MEETINGS: RECENT CANDIDATES: JEVIN COLLINS, SAM MARKS, UNIT OFFICERS: NICHOLAS HAMMOND, DICK MEYERS MAJOR CLUBS WITHOUT BOARD REPRESENTATION:PRISCILLA SMITH THE BOARD MUST APPROVE ALL COMMITTEES. THE PRESIDENT STATED THAT THOSE WHO WERE NOT ELECTED IN OUR RECENT ELECTION WILL BE INVITED TO SERVE ON COMMITTEES.(THE PRESIDENT ALSO STATED THAT WE HAD SOME REALLY GOOD CANDIDATES THAT DID NOT GET ELECTED). THE TREASURER’S REPORT AND THE MINUTES WERE APPROVED AS PRESENTED. MARTY STATED THAT WE HAD A CD MATURING ON MARCH 10TH IN THE AMOUNT OF $10,000. THE MEETING ADJOURNED. THE NEXT MEETING IS APRIL 25, 2009 RESPECTFULLY SUBMITTED: Josie Mitchell Josie Mitchell, DBAA Secretary |