THE OCTOBER 2009 MEETING WAS HELD AT THE HOME OF BARBARA AND BOB HELLER ON SATURDAY, OCTOBER: 24^TH  AT 4 PM.

 

THOSE PRESENT WERE: BOB HELLER

                                              BARBARA HELLER

                                              JOSIE MITCHELL

                                              RALPH FOLKERTS

                                              JACK FEAGIN

                                              MARTY NATHAN

                                              DICK BROWNE

                                             

THOSE ABSENT:               BILL MARKS

                                              DOUG ROBERTS

                                              DAN PAPINEAU

                                              LARRY RICH

 

GUEST:                                DICK MYERS

                                              BETTY MYERS

                                              NANCY MOTES

                                              TAROKH TAEFI

 

DISCUSSION TOPICS:      MINUTES

                                             TREASURERS  REPORT

                                             PHONE DIRECTORY

                                             POLICY & PROCEDURES COMMITTEE

                                             DICK MYERS REPORT FROM THE UNIT 114 MEETING

                                             JACK FEAGIN 2013 SUMMER NATIONALS

                                             MISCELLANEOUS REPORTS

 

THE MINUTES FROM THE PREVIOUS JULY 09 MEETING WERE APPROVED AS PRESENTED.

 

THE  TREASURERS REPORT WAS ALSO APPROVED AS PRESENTED.

 

PHONE DIRECTORY: 

 

BOB REPORTED THAT JAN IS ILL AND THAT SHE WILL NOT BE ABLE TO MEET THE DEADLINE FOR THE DIRECTORY.

BOB ALSO REPORTED THAT JAN SAID THAT IT WILL TAKE ABOUT $3000 TO GET THE DIRECTORY PRINTED AND PUBLISHED.

.

,JACK STATED THAT WE NEED TO DECIDE HOW MANY COPIES WE WANT PRINTED. ALSO WE NEED TO DECIDE HOW MANY COPIES  PER  HOUSEHOLD.

 

TAROKH ASKED IF WE CAN E-MAIL THE DIRECTORY AND CUT DOWN  ON COST?  BARBARA STATES THAT YES, THIS CAN BE DONE VIA PDF.

JACK STATED THAT 40 TO 50 PAGES CAN BE SENT.

BOB STATED THAT WE OUGHT TO COMMIT OURSELVES TO PUBLISHING BECAUSE OF SO MANY MISTAKES FROM THE LAST DIRECTORY.

 

TAROKH VOLUNTEERED TO SEE WHO WOULD LIKE PDF FORMAT. HE WILL CHECK WITH THE CLUBS.

 

NANCY ASKED THAT ONCE THE DIRECTORY IS FINISHED HOW CAN WE CAPTURE NEW PEOPLE THAT WILL BE COMING IN ALL THE TIME. WHAT WAY DO WE HAVE OF CAPTURING NEWCOMERS?

 

BOB SAID WE WILL LOOK FORWARD TO A DECEMBER  DEADLINE FOR GETTING THE DIRECTORY FINISHED.

 

ELECTION:

 

THE UNIT APPROVED THE PROCEDURES THAT THE DBAA HAS SET UP REGARDING FUTURE ELECTIONS.

WE WILL HAVE VOTING IN CLUBS!

THE UNIT WILL PROVIDE US WITH THE PROCEDURE IF ELECTIONS ARE NEEDED.

WE ARE ALLOWED TO RUN METRO AREA ELECTIONS AS WE SEE FIT.

 

MARTY ASKED “DO WE HAVE ELECTION MONITORS?”

MICHAEL KOVICACH IS THE OVERALL ELECTIONS PERSON. THE UNIT WILL NOTIFY PEOPLE OF THE ELECTION. AS LONG AS THE BYLAWS ARE FOLLOWED EVERYTHING SHOULD RUN SMOOTHLY.  THE UNIT WILL BE ABLE TO NOTIFY MEMBER VIA THE WEB PAGE. ALSO, THE UNIT IS RESPONSIBLE FOR NOTIFYING THE MEMBERSHIP.

 

BOB RAISED A QUESTION IF WE CAN HAVE OUR OWN PERSON CARRY THE BALLOT BOX AND THE ROSTER, FROM CLUB TO CLUB. IT WAS STATED THAT THE PERSON DOING THIS TASK SHOULD HAVE NO STAKE IN THE ELECTION. NANCY SAID THAT IT WOULD BE BETTER IF THE PERSON DOING THIS IS A BOARD MEMBER.

 

BOB STATED THAT WE ARE TO FEEL FREE TO SEND E-MAILS ABOUT THE ELECTION. (AS OF TODAY, 9 NOV 09 THE E-MAILS ARE POURING IN)

 

DICK MYERS ON THE UNIT 114 MEETING

 

SOME THINGS THAT HAPPENED AT THE UNIT MEETING THAT WOULD BE OF INTEREST TO THE BOARD.

 

THE UNIT HELD ITS ELECTION OF OFFICERS FOR THE 2010 ELECTION AND THE FOLLOWING PEOPLE WERE ELECTED:

 

DICK MYERS-----------------PRESIDENT

ANN HEDDEN----------------VICE PRESIDENT

NICHOLAS HAMMOND----SECRETARY

NANCY MOTES---------------TREASURER

 

PATTY TUCKER GAVE A REPORT TO THE UNIT ON ATLANTA JUNIOR BRIDGE AND THE UNIT AWARDED AJB $2000 TO HELP THEM DEFRAY  THEIR EXPENSES.

 

DICK ALSO MENTIONED THAT A COMMITTEE HAS BEEN SET UP TO HELP EXPLORE WAYS OF FUNDING FUTURE YOUTH BRIDGE. SOME OF OUR MEMBERS ARE ON THIS COMMITTEE.  ANY CONTRIBUTIONS GIVEN TO THIS COMMITTEE ARE TAX DEDUCTIBLE.

 

LASTLY, DICK SAID THAT ANYONE WISHING TO RUN FOR ANY UNIT OFFICER POST SHOULD TURN IN HIS OR HER NAME TO THE UNIT SECRETARY, NICHOLAS HAMMOND.

 

POLICIES & PROCEDURES:

 

THE FINAL DRAFT ON THIS WILL BE FORTHCOMING. HOWEVER, SOME CHANGES WERE MADE REGARDING THE OPERATION OF THE DBAA GAME.

 

AN APPOINTED COMMITTEE WILL PLAN FOR AND OVERSEE THE WEDNESDAY NIGHT GAME UNDER GENERAL GUIDELINES ESTABLISHED BY THE DBAA BOARD OF DIRECTORS.

 

THE FEE WILL BE $8.00 PER PLAYER. THE DBAA CLUB GAME IS TO BE SELF-

SUSTAINING, OVER THE LONG RUN.

 

THERE IS TO BE A NON-PLAYING DIRECTOR. ONLY IN EXTREME CIRCUMSTANCES  SHALL THE DIRECTOR PLAY IN A CLUB GAME.

 

THE FOOD COORDINATOR WILL RECEIVE A FREE PLAY. IF THE DIRECTOR PLAYS HE MAY RECEIVE A FREE PLAY FOR HIMSELF.

 

THE $30 LIMIT ON REFRESHMENTS WAS ELIMINATED AND THE AMOUNT TO BE SPENT IS LEFT UP TO THE DISCRETION OF THE DIRECTOR.

STANDARD STRATIFICATION FOR THE OPEN GAME WILL  BE: FLIGHT A—OPEN, FLIGHT B – 1500-2500, FLIGHT C –0 TO 1500. THE DIRECTOR MAY USE HIS OWN DISCRETION ON MODIFICATION TO OPTIMALLY STRATIFY THE GAME.

 

JACK----2013 SUMMER NATIONALS IN ATLANTA

 

THE BOARD  UNANIMOUSLY APPROVED JACK FEAGIN AND BARBARA HELLER AS CO-CHAIRS OF THE 2013 SUMMER NATIONALS.

 

THIS WAS NECESSARY AT THIS TIME SO THAT NEGOTIATIONS CAN START TO BE MADE. FOR THE TOURNAMENT.

 

MISCELLANEOUS REPORTS:

 

BOB REPORTED ON DOUG’S BEHALF THAT THE POTENTIAL HOSPITALITY COMMITTEE BE ON TOP OF CONTACTING THE CLUB MANAGERS.

 

BARBARA HELLER REPORTED ON METRO CUBS.: BARBARA SAID THAT BILL MARKS WAS THE ONLY ONE THAT RESPONDED. BARBARA FEELS THAT THIS COMMITTEE IS NOT GOING TO FLY.

 

MARTY SUGGESTED A MENTORING PROGRAM WHICH MAY GET THEIR ATTENTION. MARTY STATED THAT IT IS BEST FOR US TO DECIDE WHAT WE CAN  DO FOR THEIR CLUB RATHER THAN WAIT FOR THEM TO TELL US.

 

BARBARA REPORTED ON THE NEW LIFE MASTER AMONGST THE JUNIORS, RICHARD JENG AGE 9—THE ACBL’S YOUNGEST LIFE MASTER EVER.

 

BARBARA SAID THAT ALL YOUTH LIFE MASTERS WILL BE HONORED ON SATURDAY,  DECEMBER 12^TH.

 

THE OTHER TWO YOUTH LIFE MASTERS ARE ANDREW JENG, BROTHER TO RICHARD AND SEAN GANNON.

 

 

THE MEETING ADJOURNED AROUND 6:15 PM.

 

THE NEXT MEETING WILL BE AT THE DECEMBER TOURNAMENT. THE DATE AND TIME IS BEING ARRANGED BY THE PRESIDENT.

 

 

RESPECTFULLY SUBMITTED.