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UNAPPROVED Board of Directors – Meeting Minutes DECEMBER 9, 2009 The December 9th meeting was held at the holiday Super Sectional in Doraville. The meeting was called to order by the President-Robert Heller Those present:
Robert Heller Barbara Heller Ralph Folkerts Josie Mitchell Marty Nathan Dan Papineau Jack Feagin Guest present: Dick Myers Betty Myers Mike Kovacich Mike Sheldon Nicholas Hammond Ina Parry Margaret Manning Linda Kelly Absent: Larry Rich Agenda: Board Resignations/Board Appointments Minutes Treasurer’s Report Finance Tournaments Elections Hospitality/Newcomers Directory Policies And Procedures By-Laws Acknowledgements of “Thanks” The Minutes were approved as presented. The Treasures”r Report was accepted and approved as presented. Board Resignations: Dick Browne Bill Marks Board Appointments Made By The President: Ralph Folkerts—Appointed as Vice President of DBAA Nancy Moates—Appointed to replace Dick Browne on the DBAA Board Ralph is to serve the remainder of the VP term which was vacated by Bill’s resignation. This term will run until the 2010 Atlanta General Meeeting (AGM). Nancy Motes is to serve the remainder of Dick Browne’s term— The duration of which may depend upon the Unit by-laws that are Being revised. The Board unanimously approved the President’s appointees . Finances: Marty stated that it is time for a review of the books. The Board approved Judy Fendrick and Ralph Folkerts to work on this. Tournaments: Jack ---The “Times are hard” the rates in effect for the next few years are: Year 2010--------$104 Year 2011--------$107 Year 2012-------$109 Jack stated that negotiations for the 2010 rate went “back and forth.” He also stated that our objective is to remain at the Ravinia. (We like it there). Also, he is looking into locking in a rate up to 2014. 2013 Nationals at the Hyatt in Downtown The rate is going to be $154++---maybe, up to $$184. Jack stated that we had little to do with this because the negotiations were done by the ACBL since this is their tournament. Jack thinks that if the local people had been in on this we may have been able to have Gotten a better deal. Election: Bob stated we have an upcoming election in February 2010. We have one more meeting before the election. The ballot box will be Carried to the local clubs as follows: Ruff’ N A motion was introduced proposing that the carrier of the box should be a DBAA Board member. After a lengthy discussion the motion died for lack of a “second.” The DBAA now has 1920 members in its 70 counties. Nancy Motes reported that she has signed up 59 new member! The President said that this is “remarkable!” Hospitality/Newcomers: Barbara reported that the response from the club mamagers is just “ZERO.” Directory: The President reported that Jan Word is unable to continue her work on the 2010 directory so he has reassigned this project to Nancy Moates who has accepted it most graciously! A suggestion was made to add the addresses of the members along with the names and telephone numbers. It was suggested that the extra cost of printing addresses would be prohibitive. So, after a very long and lengthy discussion a motion to just go with the names and telephone numbers was introduced by Marty. The motion to go with just the names and addresses was seconded and approved. There were two opposing. BY-Laws Committee: Nicholas Hammond was to discuss this but the meeting ran a very long time and by the time this came up Nicholas had gone. (Time had run out). Policies And Procedures: Ralph---“The following motions were considered regarding the DBAA Policies And Procedures: Paragraph III B.—Moved that the second sentence be changed to”The DBAA Club Game is to be self-sustaining on an annual basis.” Motion defeated. Paragraph III B.—Moved that the second sentence be changed to “The DBAA Club Game is to be self-sustaining (deleting “over the long run”). Motion approved. Paragraph III B.—Moved the addition of the following wording: Charity game extra receipts will be divided with one half of the games benefiting ACBL charity and one half benefiting AJB or other tax-qualified charities. The Treasurer will disburse chartiy proceeds on a monthly basis. An amendment was made to change the added wording to: The tax-qualified recipient of charity game extra receipts will be published on the DBAA website or by announcement at the Club game. Normally AJB will receive charity funds not sent directly to the ACBL but the Club Game Committee or the Board may select another recipient as desired. The Treasurer will disburse charity proceeds on a monthly basis. Amended motion approved. A motion was made to add “Paragraph IV D. In exchange for clubs within the DBAA area closing during the entirety of DBAA sponsored sectional tournaments and displaying literature promoting these events, the DBAA will pay the club manager $5.00 per table for all of a club’s open games normally run during this period as a form of revenue sharing. The total paid will be based on the actual average paid tables at sanctioned club games (not Invitational games) on corresponding days the two weeks before the tournament.” Discussion indicated a level of concern about the impact of the motion. The motion was tabled. Consideration was given to a request that Section IX. Free Plays For Beginning Students be clarified to (a) delete Roswell Duplicate Bridge Club from the Free Play Certificate at the request of its club owner (Approved) and (b) that the entire Section IX is to functionally be administered in a manner recognizing its “changeability” as clubs come and GO. (APPROVED!) IT was Moved to approve the DBAA POLiCIES AND Procedures as herein presented and modified. Discussion included the fact that the P&P will be a fluid document able to be changed in the future as needed. The motion was APPROVED. Acknowledgements of “THANKS:” The DBAA BOARD WOULD LIKE TO “thank” Jan Word for all of the tireless work she personally put into the 2010 Directory. We are indeed grateful for her time and for her energy she expended in telephoning, compiling and assembling as much information as she was able to. We do indeed wish Jan a speedy recovery. Jan completed the 2002 Directory all alone. Jan did a great deal of the work on the upcoming 2010 Directory. For this, and for all else that Jan has done and that she will do in the future, we “THANK” her tremondously! THANKS AGAIN JAN! The DBAA BOARD WOULD ALSO LIKE TO “thank” Bill Marks for his service and for his contributions on the Boiard and particularly for his strong advocacy of new comers and intermediate players. Bill was instrumental in our securing the Bill was also instrumental in advising the DBAA that it should have some tupe of official letterhead stationery for communicating with other organizations, and with individuals. The DBAA adopted Bill’s suggestion and “THANKS” to him, the DBAA has its own stationery. THANKS! AGAIN BILL! (WE WILL CERTAINLY MISS YOU! The DBAA Board would also like to ‘THANK’ DICK BROWNE. DICK DID A The President stated that “even though Dick was a newcomer to bridge government, he shied away from nothing.” For this, the Board “THANK” him. Also, Dick has volunteered to help with the February 2010 election. THANKS! AGAIN DICK! NEW BUSINESS: NEW DBAA BOARD: Robert Heller----------------President Ralph Folkerts---------------Vice President Josie Mitchell ---------------Secretary Marty Nathan----------------Treasurer
BOARD MEMBER:
Barbara Heller Jack Feagin Larry Rich Dan Papiineau The next meeting is tentatively scheduled for Jan 23rd 2010 – time and place to be announced. Respectfully submitted: UPDATE: THE NEXT MEETING IS TUESDAY, 26 JAN 10! Josie Mitchell Josie Mitchell, DBAA Secretary
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