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UNAPPROVED Board of Directors – Meeting Minutes 26 JANUARY 2010 THE JANUARY 26TH MEETING WAS HELD AT THE HOME OF THE PRESIDENT. THE PRESIDENT CALLED THE
MEETING TO ORDER. THOSE IN ATTENDANCE WERE: ROBERT HELLER
BARBARA HELLER
JACK FEAGIN
JOSIE MITCHELL
DOUG ROBERTS
RALPH FOLKERTS THE MINUTES WERE APPROVED AS PRESENTED. THE TREASURERS REPORT WAS GIVEN BY RALPH FOR MARTY. THE REPORT WAS ACCEPTED
AS PRESENTED. TOPICS DISCUSSED: THE ELECTION: THERE WILL NOT BE NECESSARY FOR AN ELECTION AT THE UPCOMING TOURNAMENT
IN THERE WERE SIX AVAILABLE POSITIONS FOR METRO ATLANTA UNIT AREA REP. BECAUSE THERE WERE A TOTAL OF SIX CANDIDATES, THERE WAS NO NEED FOR AN
ELECTION. THE ONLY DETERMINATION WAS: WHICH OF THE SIX WOULD SERVE OUT THE REMAINDER
OF DICK BROWNE’S TERM, FROM WHICH HE HAD RESIGNED. THIS WAS A TWO-YEAR TERM THAT BEGAN IN 2009, ENDING IN 2011. THE OTHER FIVE TWO-YEAR TERMS RUN 2010-2012. BARBARA VOLUNTEERED TO BE THE ONE PERSON TO SERVE THE ONE-YEAR TERM, THUS
SAVING ANY HASSLE WHATSOEVER. IN 2011, THERE WILL BE FOUR OPENINGS (OF THE NINE TOTAL ALLOCATED). THE “ORIGINAL Dick Brown” POSITION THAT BARBARA FILLED FOR ONE YEAR, PLUS THREE OTHERS THAT BECOME
OPEN, CURRENTLY BEING FILLED BY JACK, DOUG AND LARRY. THE BOARD WOULD LIKE TO THANK MIKE SHELDON FOR VOLUNTEERING TO MAN THE
BALLOT BOX. DIRECTORY: A MOTION WAS MADE AND VOTED ON TO GET TWO BIDS AND MAKE A DECISION. SHE
IS TO GO WITH THE BEST OFFER OUT OF THE TWO BIDS SHE IS TO OBTAIN. E-MAILS HAVE BEEN SENT TO ALL THE CLUB MANAGERS AS TO WHAT TO PUT ON THE
OTHER PAGES OF THE DIRECTORY. SOME SUGGESTIONS WERE: (1) NAME OF CLUB—E-MAIL ADDRESS—WEB SITE (2) LIST ALL THE DBAA CLUBS—LIST WEB-SITE (3) CREATE A LINK ON THE DBAA WEB PAGE TO BE ABLE TO ACCESS THE UNIT WEB PAGE (4) DBAA IS TO BE LISTED FIRST AND THE UNIT LISTED SECOND FINANCES RALPH AND JUDY ARE PREPARING TO AUDIT THE DBAA BOOKS. THE SECTIONAL AT THE HOLIDAY INN MADE ABOUT $3000 PROFIT. (DETAILS WILL COME LATER) THE UNIT CO-SPONSORED THE YOUTH EVENTS AND PAID FOR THE UNIT BOARDS DINNER
AT THERE MEETING. THIS HELPED WITH EXPENSES AND ALSO AIDED IN THE SUCCESSFUL
PROFIT. YOUTH/JUNIOR REGIONAL AT THE JULY 4TH SUPER SECTIONAL: THIS WAS PRESENTED TO THE BOARD BY BARBARA HELLER. BARBARA STATED THAT
THIS WILL BE DISCUSSED WITH THE BOARD WAS IN TOTAL AGREEMENT TO ADD THE YOUTH/JUNIOR REGIONAL TO THE
JULY 4TH SECTIONAL. JOINT TOURNAMENT WITH THE AMERICAN BRIDGE ASSOCIATION ( JACK BROUGHT THIS TO THE FLOOR. HE IS SUGGESTING THAT WE TRY THIS AGAIN SINCE IT WAS SUCCESSFUL THE LAST
TIME WE DID IT, WHICH WAS SOME 10 OR 11 YEARS AGO. THE BOARD IS IN AGREEMENT WITH THIS, BUT NO FURTHER DISCUSSION AS TO A
TIME OR PLACE OR DATE WAS SUGGESTED. DONTATION FOR THE BOARD VOTED TO SEND A DONATION OF $500 (WHICH WILL BE TAKEN FROM THE
PROCEEDS OF THE LAST SECTIONAL’S PROFIT) AND DONATE IT TO THE HAITIAN RELIEF
FUND. THE MOITION WAS INTRODUCED BY JACK TO DO THIS. THE ENTIRE BOARD WAS IN
AGREEMENT. OTHER BUSINESS: THERE HAD BEEN A MOTION ON THE FLOOR FROM THE DECEMBER MEETING TO GIVE
CLUB MANAGERS IN THE DBAA AREA REVENUE FOR HAVING TO CLOSE THERE CLUBS
DURING SECTIONAL TOURNAMENTS. THIS WAS DISCUSSED IN LENGTH. AFTER A LONG AND SOMEWHAT HEATED DISCUSSION THE MOTION TO PROVIDE REVENUE
TO THE CLUB MANAGERS WAS VOTED DOWN! PRESIDENTS REPORT: THE PRESIDENT REPORTED THAT THE NEW ACBL PRESIDENT HAS APPOINTED A COMMITTEE
TO EXAMINE THE “TRIPLE POINT” PROCESS. THE PRESENT PRESIDENT OF THE ACBL
DOES NOT WANT THE TRIPLE POINT PROCEDURE TO CONTINUE THE WAY IT IS PRESENTLY
RUN. NEW BUSINESS: THE CHANGE OF RANK PARTY HAS CHANGED DRAMATICALLY OVER THE YEARS. FIVE LETTERS WERE SENT TO THE LOCAL CLUB MANAGERS SEEKING THEIR INPUT ON
THIS. ONLY ONE LETTER WAS RESPONDED TO AND THAT RESPONSE CAME FROM INA PARRY. THERE WAS NO RESPONSE FROM DAN’S CLUB, PRISCILLA’S CLUB OR FROM BILL’S
CLUB NOR FROM LARRY’S CLUB. THE BOARD VOTED TO GIVE EACH CLUB A TOTAL OF $75 TO HELP WITH THE EXPENSE
INCURRED IN HAVING A CHANGE OF RANK PARTY IN THEIR PARTICULAR CLUB. ALL
THE MANAGER HAS TO DO IS PETITION THE DBAA FOR THE MONEY. CLUB MANAGERS WHO HAVE PLAYERS CHANGING RANK WHO LIVE IN SURROUNDING COUNTIES—AND
THEREFORE WILL NOT RECEIVE THE OFFICIAL DBAA NOTIFICATION—ARE WELCOME TO
INCLUDE THEN IN THE CELEBRATION. CLUBS MAY ALLOW THESE HONOREES TO PLAY FREE, AND THE DBAA WILL REIMBURSE
THE ENTRY FEE IF THE MANAGER SUBMITS THE PLAYER’S NAME AND MAILING ADDRESS. THIS WOULD SERVE AS KIND OF A “ROLL YOUR OWN” FREE PLAY COUPON. ALL COUPONS FOR REIMBURSEMENT MUST INCLUDE THE HONOREE’S NAME. THE APPROVED DATES ARE ANY GAME IN MARCH 2010. THERE IS AN E-MAIL GOING TO ALL OF THE CLUB MANAGERS INVOLVED. DBAA’S POLICY AND PROCEDURES ON THIS: CHANGE OF RANK PARTY A. DBAA ENCOURAGES CHANGE OF RANK PARTIES BY THE CLUBS WITHIN THE DBAA AREA OFFERING OPEN SANCTIONED ACBL GAMES. IF CHOOSING TO PARTICIPATE IN A DBAA SPONSORED PARTY, EACH CLUB WILL SET ITS OWN DATE FOR A PARTY (WITHIN PARAMETERS OFFERED BY THE DBAA) AND NOTIFY DBAA OF THE PARTY DATE. EACH CLUB WILL DO ITS OWN ADVERTISING. B. AFTER THE PARTY, DBAA WILL PROVIDE EACH PARTICIPATING C. CLUB $75 INTENDED FOR REFRESHMENTS PROVIDED BY THE CLUB FOR THE PARTY. IN ADDITION THE DBAA WILL MAIL CHANGE OF RANK FLYERS TO PLAYERS LIVING WITHIN THE DBAA AREA THAT THE ACBL INDICATES DID ACHIEVE A CHANGE OF RANK DURING THE PREVIOUS CALENDAR YEAR. THE FLYER WILL INCLUDE A CLUB FREE PLAY FOR ONE FREE GAME AT THE PARTY OF THEIR CHOICE. DBAA WILL REIM- BURSE THE CLUB FOR THE GAME FEE FOR EACH FREE PLAY ACCEPTED BY THE CLUB AND SUBMITTED TO DBAA . FOR REIMBURSEMENT THE FREE PLAY MUST INCLUDE THE PLAYERS NAME. THERE WILL BE AN ANNUAL GENERAL MEETING BEFORE THE SUNDAY SWISS IN GOOD WILL NOMINATIONS: IT’S TIME FOR THE GOODWILL NOMINATIONS TO BE SUBMITTED. THERE WAS TO BE A MEETING AT THE SINCE THIS MEETING THERE WAS AN IMPROMPTU MEETING HELD IN HILTON HEAD ON
FRIDAY, FEBRUARY 12TH. THE PRESIDENT SENT OUT A SYNOPSIS OF THAT MEETING TO THE BOARD MEMBERS ON FEBRUARY 17TH. “ALL:” A LARGE MAJORITY OF THE BOARD WAS AT HILTON HEAD, AND WE CALLED AN IMPROMPTU
MEETING FOR 10:45 FRIDAY NIGHT, FEB 12TH. THOSE IN ATTENDANCE: BOB HELLER (PRESIDENT), RALPH FOLKERTS (VICE PRESIDENT),
JOSIE MITCHELL (SECRETARY), MARTY NATHAN (TREASURER), BARBARA HELLER (BOARD MEMBER), BETTY MYERS (BOARD MEMBER),
NANCY MOATES (BOARD MEMBER), CLAUDIA FEAGIN (NON-VOTING). ABSENT (NOT ON SITE ), DAN PAPINEAU, LARRY RICH AND DOUG ROBERTS. THE ONLY AGENDA ITEM WAS A PROPOSAL FOR A JUNIOR REGIONAL TO RUN CONCURRENT
WITH THE JULY SUPER SECTIONAL. A PRELIMINARY BUDGET SUGGESTED THE EVENT WAS SURE TO LOSE MONEY, YET THE
CONSENSUS WAS THE TOURNAMENT WAS SOMETHING THAT WE SHOULD SUPPORT BECAUSE
IT WOULD BE GOOD FOR JUNIORS AND AFTER A 15-OR 20-MINUTE DISCUSSION, A VOTE WAS TAKEN: IF THE DISTRICT 7
AND MID-ATLANTIC BRIDGE CONFERENCE BOARDS, WHICH WERE MEETING THE FOLLOWING
DAY, VOTED TO SUPPORT THE TOURNAMENT AND WOULD OFFER SOME REASONABLE DEGREE
OF FINANCIAL BACKING, THE DBAA WOULD DO LIKEWISE, UP TO ROUGHLY ONE-THIRD
OF ANY LOSS. THE DISTRICT 7 AND MID-ATLANTIC BOARDS DID SUBSEQUENTLY APPROVE OF SUCH
A TOURNAMENT, WITH THE DISTRICT OFFERING TO COVER UP TO $1500 IN LOSSES
AND THE MID-ATLANTIC SUPPLYING GOODS AND SERVICES AMOUNTING TO AN ESTIMATED
$1000 TO $1300. HOWEVER, THE DISTRICT 7 SUPPORT WAS CONTINGENT ONA $7.00 ENTRY FEE FOR
THE TOURNAMENT, WHICH IS $2.00 MORE THAN THE CURRENT TOURNAMENT CARD FEE FOR PLAYERS THROUGH AGE 19. BECAUSE OF THAT, PROPOSED CO-CHAIR BARBARA HELLER AND PATTY TUCKER CHOSE
NOT TO PROCEED WITH THE TOURNAMENT, AND WITH NO ONE ELSE STEPPING FORWARD
TO ORGANIZE THE EVENT, THERE WILL BE NON THIS SUMMER.” THE NEXT MEETING WILL BE DECIDED AT THE UPCOMING Josie Mitchell Josie Mitchell, DBAA Secretary
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