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BY-LAWS OF THE DUPLICATE BRIDGE ASSOCIATION OF REVISED December 2008 ARTICLE ONE
Organization A. This organization shall be known as the Duplicate
Bridge Association of Atlanta, hereinafter referred to as DBAA. B.
The DBAA is
incorporated as a non-profit organization under the laws of the state of C.
The geographical area of the DBAA's operation is assigned to it by the
Board of Directors of Georgia State Unit 114 and may be modified from time to
time.
ARTICLE TWO
Objectives The objectives of the DBAA are: 1. To promote duplicate
contract bridge; 2.
To assist Georgia
State Unit 114 in the promotion and conduct of sanctioned bridge tournaments
and activities; 3.
To host
sanctioned sectional tournaments held within the geographical area of the DBAA; 4.
To periodically
run an ACBL sanctioned game (DBAA Game) within the geographical area of the
DBAA; 5.
To conduct and
supervise elections for the Officers of the DBAA; 6.
To support duplicate bridge clubs in the DBAA
geographic area.
ARTICLE THREE
Membership Members of the DBAA consist of
members in good standing of both the American Contract Bridge League and
Georgia State Unit 114 who reside in the geographical area of the DBAA. ARTICLE FOUR Membership Meetings A.
A membership meeting of the DBAA shall be held during each calendar
year. The time and place shall be set by the Board of Directors of the DBAA. B.
Special meetings of the membership may be called at anytime by a
majority of the Board of Directors, or upon petition of 50 members of the DBAA. C.
Written notice of all membership meetings shall be posted on the DBAA
web site and at the DBAA Game for three consecutive weeks prior to the
scheduled date of the meeting. At least
three weeks prior to the scheduled date of the meeting, this notice shall be
given to all club managers in the DBAA area for posting at their respective
clubs. This notice must state the
purpose(s) of the meeting. D.
A quorum for a meeting of the membership shall be 50 members. Unless
otherwise specified in these By-Laws, a majority vote is required to pass a
resolution.
ARTICLE FIVE Board of Directors A.
Except as otherwise provided, affairs of the DBAA shall be managed by
its Board of Directors. The Board of Directors shall consist of the following
members: 1.
The President of the DBAA 2.
The Vice President of the DBAA 3.
The Secretary of the DBAA 4.
The Treasurer of the DBAA 5.
The Metro B.
The Board of
Directors shall hold meetings at such time or place as it may from time to time
determine. The Secretary shall call a meeting of the Board at the request of
the President, or upon the request in writing of five (5) of the members of the
Board. Notice of said meeting will be mailed or e-mailed to each member of the Board
at least ten (10) days prior to the date of such meeting. C.
A quorum for the transaction of business at a meeting of the Board of
Directors shall consist of 50% of the directors. Proxies are not allowed. D.
Members of the Board shall serve without compensation. E.
The President, Vice President, Secretary or Treasurer may be removed by
a two-thirds vote at a meeting of the membership. Notice of intent to remove an
officer of the Board must accompany the announcement of the meeting. Anyone
whose removal has been proposed shall be given the opportunity to be heard at
this meeting. F.
Any vacancy of the President, Vice President, Secretary or Treasurer shall
be filled by election at the same meeting. The nominee must win by a clear
majority, which is defined as 50+% of the votes cast. G.
Upon majority vote of the Board of Directors, a member may be
prohibited from voting on any matter in which the Board determines that member
has a financial interest.
ARTICLE SIX
Officers A.
The officers of the DBAA consist of a President, Vice-President,
Secretary and Treasurer. The officers must be members of the DBAA. B.
The term of office of each officer shall be two years. The word
"year" shall mean the period from the adjournment of the annual
meeting until the adjournment of the next annual meeting of the membership.
Each officer shall continue to serve until the term for which the officer was
elected has expired, and/or a successor has been duly elected and/or qualified. C.
A vacancy in any office (other than removal for cause) shall be filled
by the appointment of the President, with the approval of the Board. The person
so appointed shall hold office for the remainder of the unexpired term. D.
The duties of the President are: 1.
To perform all actions necessary to
carry out these By-Laws; 2.
To preside at all meetings of the membership and the Board of
Directors; 3.
To prepare an annual report on the affairs of the DBAA to be presented
at the annual meeting of the membership; 4.
To execute orders and resolutions of the Board of Directors of the DBAA
and Georgia State Unit 114; 5.
To perform any actions necessary between meetings of the Board of the
DBAA. These actions must be reported at the next Board meeting; 6.
To perform duties and responsibilities assigned by the officers of the
following Boards of Directors: a.
ACBL b.
District 7 c.
Mid-Atlantic Conference d.
e.
DBAA E.
The duties of the Vice President are: 1.
To perform the duties of the President when the President is absent or
unable to do so; 2.
To perform other duties as assigned by the President or the Board of
Directors. F.
The duties of the Secretary are: 1.
To obtain from the ACBL a current membership role of the DBAA as
necessary to conduct elections or for other DBAA needs; 2.
To attend all meetings of the Board of Directors and the membership,
and record the Minutes of the proceedings at those meetings; 3.
To distribute unapproved Minutes of the prior meeting to the Board
Members at least one week in advance of the next meeting. Said Minutes will
contain notice of the next meeting; 4.
To distribute approved Minutes of the previous meeting to the DBAA
clubs; 5.
To handle correspondence as directed by the President; 6.
To perform other duties as assigned by the President or the Board of
Directors. G.
The duties of the Treasurer are: 1.
To handle all income and expenses under the guidance of the President
and/or the Board of Directors; 2.
To keep complete, accurate records and to prepare a “Treasurer’s
Report”, summarizing at minimum the prior month’s activity to be delivered at each
Board Meeting; 3.
To prepare a yearly financial statement for the annual meeting of the
membership; 4.
To provide annually the Treasurer's Reports and all data pertinent to
an individual selected by the Board to review the accounts of the DBAA; 5.
To perform the duties of Club Manager for the club number 139659,
Georgia State Unit 114, DBAA; 6.
To perform other duties as assigned by the President or the Board of
Directors.
ARTICLE SEVEN Area Representatives A.
The terms and number of Area Representatives are defined in the Georgia
State Unit 114 By-Laws B.
The procedures to elect, remove and/or replace Area Representatives are
defined in the Georgia State Unit 114 By-Laws C.
The duties of Area Representatives are: 1.
To serve as liaisons between the Boards of the DBAA and Georgia State
Unit 114; 2.
To perform other duties as assigned by the President or Board of
Directors. 3.
If an elected representative to Unit 114 from the DBAA area does not
wish to serve on the DBAA Board, then upon receiving written notice of resignation,
the President of the DBAA, with the approval of the Board, will appoint someone
to serve specifically on the DBAA Board. This person will have no
responsibilities to the Unit 114 Board and shall serve only for the term of the
vacancy. ARTICLE EIGHT
Nominations and Elections of Officers A.
The President of the DBAA shall appoint a Chairman and two members of
the Nominating Committee. The Nominating Committee Members shall be members in
good standing of the DBAA. They cannot be elected officials and shall not be
eligible for nomination. B.
Candidates for all positions must be members in good standing of the
DBAA. C.
The duties of the Nominating Committee are: 1.
Perusing potential candidates; 2.
Selecting at least one candidate for each office listed on the ballot; 3.
Publicizing the slate of candidates 60 days prior to the date of
election so that the membership has the opportunity to view the list and give
due consideration prior to the election; 4.
Sending the list of candidates to each local club to be read to their
membership and posted in their playing area prior to the election. The name of
the Nominating Committee Chairman and instructions for receipt of an absentee
ballot shall be posted at the bottom of the slate of candidates; 5.
Allowing the addition of any person(s) wishing to run for office whose
name is not on the slate proposed by the Nominating Committee. Any such
candidate may have their name put on the ballot by notifying in writing the
Chairman of the Nominating Committee, no
less than 30 days prior to the date of the election. If required, an amended
slate of candidates shall be issues. D.
The President of the DBAA shall
appoint a Chairman and an appropriate
number of members for an Election Committee to handle the election in a
comfortable and efficient manner. The Election Committee Members shall be
members in good standing of the DBAA. They cannot be elected officials and
shall not be eligible for nomination. E.
The Board shall
establish procedures under which the Election Committee shall operate. These Election Procedures shall be posted on
the DBAA web site and provide, at a minimum, for absentee balloting. The Election Procedures may be amended by a 2/3
vote of directors in attendance at a regularly scheduled meeting. The Secretary shall maintain a current copy
of the procedures in the Minutes book. ARTICLE NINE Committees The
Board of Directors may create committees as necessary. The Chairman and the
members of all committees shall be chosen by the President and approved by the
Board.
ARTICLE TEN Miscellaneous A.
Except as otherwise provided in these By-Laws, the latest revision of
the Scott Foresman edition of Robert's Rules of Order shall govern. B.
Whenever notice is required
to be given to any member, director, or officer, such notice may be given by
personal notice, by publication, by email, or by mail. If notice is given by
mail, such notice shall be directed to the member at the member’s post office
address last shown on the records of the DBAA. Notice may also be given to the
members by mailing and/or emailing a copy to the club manager of each
franchised duplicate bridge club within the DBAA, with instructions to announce
and post the notice.
ARTICLE ELEVEN Amendment of By-Laws A.
The By-Laws of the DBAA may be amended and new By-Laws adopted at a
meeting of the membership. B.
Amendments may be proposed by members of the DBAA upon petition signed
by at least fifty members and submitted to the Secretary at least thirty days
before a meeting of the membership. Amendments
may be proposed by members of the Board of Directors upon petition signed by at
least two-thirds of the members of the Board and submitted to the Secretary at
least thirty days before a meeting of the membership. C.
The Secretary shall incorporate the text of the proposed amendment(s)
into the notice of the membership meeting. D.
The favorable vote by two thirds of all members present is required for
passage.
END OF BYLAWSThe
following is not part of the bylaws but is provided as clarifying information. 1.
The most recent amendments to the bylaws are: December 2008 March 2007 August 1995 2.
The geographic area of the DBAA as of December 2008 includes the
counties of Cherokee, Clayton, Cobb, DeKalb, Forsyth, Fulton and Gwinnett. |
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